Registration & Accomodation

Registration:

The preliminary registration and the room booking on ICMNE-2023 will be closed in September 8, 2023. In order to register for the Conference please fill out an on-line application form at the bottom of this webpage.

Accommodation:

The Conference will be located in the “Ershovo” resort. The resort is situated in the best of all the provinces of the Moscow Region. Valiev Institute of Physics and Technology is the official organizer of ICMNE-2023 and will book rooms in the resort. Resort booking is carried on when you fill and submit the on-line registration form. All requests will be treated on the “first come, first served” basis. We strongly recommend all the participants to make the bookings well before September 8, 2023. After this date the rooms’ availability can not be guaranteed.
Cost of the rooms includes three meals a day (breakfast, lunch, and dinner).

Room Rates

(may be corrected)

Rooms categories	What is included	Cost/room/night (Breakfast, lunch, dinner included)
Double standard (enhanced)	Shower, toilet, TV	Double (1 person) RUB 4390/USD 55/EURO 50 Place in a double room (shared) RUB 3140/USD 40/EURO 36

The room booking at the ICMNE-2023 website is free. The resort payment should be made directly at the “Ershovo” resort in cash or by card (the currency is Russian Rubles).

Conference fee:

The conference fee consists of a basic part and an additional part for those who plan to publish an article (articles) based on the materials of their speech at the conference in a separate volume of the Proceedings of SPIE.

The basic conference fee for foreign citizens and companies

	In person		Online
	Basic fee	Publication fee	Basic fee	Publication fee
Full participant	€137/$145	€74/$78	€116/$123	€74/$78
Graduate student	€85/$89	€74/$78	€64/$67	€74/$78

Publication in the Proceedings of SPIE costs an additional €74/$78 per article.

The basic fee covers full participation in ICMNE-2023 including coffee breaks, and a welcome party. The conference fee for accompanying persons (that is, persons not attending the conference) entitles you to attend the evening of the meeting, but does not include attending conference sessions.

The method of payment of the conference fee will be considered individually for each foreign participant of the conference.

Registration form

Accommodation

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Personal Information

Participation:

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Zip code:

Country *:

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Visa Support

Accompanying Person(s)

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Passport and Visa

A foreigner traveling to Russia should have a valid passport (the expiration date should be not earlier than 6 months after the date of the visitor’s departure from Russia) and an appropriate visa. To get a visa, a visitor has to submit to a Russian Embassy or Consulate an official letter of invitation authorized by the Russian Ministry for Internal Affairs.
Each participant (and accompanying person) who needs a visa will timely get such a letter if he/she sends a copy of the pages of his/her passport with the photo by e-mail as an attached graphic file (or by fax) and following visa application data: name of his/her organization and full address, present position, the place of birth (city), location (city) of Russian Consulate to which he/she is going to apply for visa. We strongly advise to offer these data to the Organizing Committee by August 25, 2023, at the latest. Please, follow these recommendations and apply for a visa as soon as possible after receiving an original copy of the invitation to ensure that the visa is issued timely.